What is the best way to organize vendor order sheets across several suppliers?

Group by vendor

An order gets confusing when items for three suppliers sit in one list. Grouping by vendor gives each supplier a clean sheet.

That way, sending an order is a matter of one sheet per vendor, not sorting a jumble every time.

Match the vendor's units

Vendors sell in cases and packs, not the each you count in. An order sheet should speak the vendor's units to avoid mistakes.

Recording pack sizes once lets the sheet convert your need into the exact cases the vendor expects.

Set order days

Many suppliers have cutoffs and delivery days, so aligning your ordering to their calendar avoids missed windows. A late order is a stockout in waiting.

Knowing each vendor's cutoff lets you time counts and orders so nothing slips past a deadline.

Keep a repeatable flow

The order process should feel the same every week, so it becomes routine and hard to get wrong. Reinventing it each time invites errors.

Building order sheets straight from your below-par items makes the flow repeatable from count to sent order.